23-1357 RFP - LED Sports Lighting at the Harrison County Softball Complex #14440

The Harrison County Board of Supervisors (the “County” or “Owner”), Gulfport, Mississippi, will receive by “Sealed” Submission Request for Proposals (RFP) for:

“LED SPORTS LIGHTING” HARRISON COUNTY SOFTBALL COMPLEX
LONG BEACH, MS
(Lighting and Installation with Option to Lease or Purchase)

The Board of Supervisors of Harrison County, Mississippi, will receive Sealed Proposals at the Board Conference Room in the First Judicial District Courthouse located at 1801 23rd Avenue, Gulfport, Mississippi,
until the hour of 10:00 o’clock A.M. on Tuesday, November 21, 2023 to provide RFP for “LED SPORTS LIGHTING” AT HARRISON COUNTY SOFTBALL COMPLEX, LONG BEACH, MS”.

The Request for Proposals documents may be viewed or downloaded at
1. WWW.CENTRALBIDDING.COM
2. WWW.HARRISONCOUNTYMS.GOV
3. WWW.PLANHOUSE.COM or WWW.HARRISONCOUNTYBIDS.COM
4. Also available at the Harrison County Purchasing Department, 1801 23rd Ave., Gulfport, MS 39501, or by calling (228) 865-4028, or by email to Judy Williams, jswilliams@co.harrison.ms.us

“Hard Copy, Printed and Sealed Submissions.” Firms, institutions, and individuals interested in providing these services may so indicate by furnishing the Harrison County Board of Supervisors one (1) Original, five (5) copies (clearly identified), and one (1) USB Flash Drives of the firm’s/institution’s/individual’s proposal.

“ALL Sealed Submissions” must be on file with the Clerk of the Board prior to the opening date and time as stated above. All submissions must be sealed and clearly marked on the outside of the envelope as indicated “LED SPORTS LIGHTING; HARRISOUN COUNTY SOFTBALL COMPLEX; LONG BEACH, MS WITH A TEN (10) YEAR LEASE OPTION OR PURCHASING, to be opened Tuesday,
November 21, 2023”. Envelopes not so marked are submitted at the risk of the prospective firm/institution/individual and the County assumes no responsibility for the premature opening of same by any County employee. “Sealed Submissions” sent through the U.S. Mail are done so at the risk of the Prospective Vendor and should be addressed to the Harrison County Board of Supervisors, in care of the Chancery Clerks Office, Post Office Drawer CC, Gulfport, Mississippi, 39502 or 1801 23rd Avenue, Gulfport, Mississippi 39501. The County is NOT responsible for Sealed Submissions that arrive in the mail after the designated opening time. Sealed Submissions may be delivered in person to the Harrison County Chancery Clerk’s Office in the First Judicial District Courthouse located at 1801 23rd Avenue, Gulfport, Mississippi until 5:00 P.M., Monday, November 20, 2023, or in the Board of Supervisor’s conference room at the First Judicial District Courthouse in Gulfport, Mississippi, on Tuesday, November 21, 2023, prior to the opening time as listed above.

“Electronic Submissions” can be submitted but hard copies are still required as stated above on Tuesday, November 21, 2023, prior to the opening time as listed above. All “Electronic Proposals” must be submitted on-line at www.centralbidding.com prior to the opening date and time as stated above. For any questions relating to Central Bidding, their document downloads, and/or registration for electronic bidding process, please call Central Bidding at 225-810-4814.

If the agency is closed for any reason, including but not limited to: acts of God, strikes, lockouts, riots, acts of war, epidemics, governmental regulations superimposed after the fact, fire, earthquakes, floods, or other natural disasters (the “Force Majeure Events”), which closure prevents the opening of proposals at the advertised date and time, all proposals received shall be publicly opened and read aloud on the next business day that the agency shall be open and at the previously advertised time. The new date and time of the proposal opening, as determined in accordance with this paragraph, shall not be advertised, and all Vendors/Vendors, upon submission of a proposal, shall be deemed to have knowledge of and shall have agreed to the provisions of this paragraph. Proposals shall be received by the agency until the new date and time of the proposal opening as set forth herein. The agency shall not be held responsible for the receipt of any proposals for which the delivery was attempted and failed due to the closure of the agency as a result of a Force Majeure Event. Each Vendor/Vendor shall be required to ensure the delivery and receipt of its proposals by the agency prior to the new date and time of the proposal opening.

The Board of Supervisors expressly reserves the right to accept or reject any or all proposals or any part of any or all proposals based on a lowest and best proposal determination. If the proposal documents request separate proposals on phases or items of a project, the Board of Supervisors reserves the right to accept or reject any or all proposals or any part of any or all proposals based on a lowest and best proposal determination on each phase or item for which a separate proposal is requested. The Board of Supervisors reserves the right to waive informalities.

The Harrison County Board of Supervisors will neither pay for any information herein requested nor be responsible for any costs incurred by the proposer. All proposals shall become the property of Harrison County Board of Supervisors upon submission. The Harrison County Board of Supervisors reserves the right to negotiate final price subsequent to the submission of proposals from the selected qualified Vendors.

Proposals may be held by the Board of Supervisors for a period not to exceed ninety (90) days from the date of submittal for the purpose of reviewing the proposals and investigating the qualifications of proposal submitters, prior to awarding of the Contract.

By Order of the Harrison County Board of Supervisors adopted on the 7th day of August 2023.

John McAdams, Clerk
Harrison County Board of Supervisors

Publication Dates:
Monday, October 23, 2023
Monday, October 30, 2023